The Records Department is open to the public 8:00am-4:30pm Mon/Wed/Fri and 1:30pm-4:30pm Tues/Thurs.    

Records Department

The Record Department Staff play a vital role in the delivery of police service to the community. Their dual role is to provide the best possible service while providing clerical functions in support of the Department’s Mission. They make it possible for detectives, patrol officers, and administrative personnel to retrieve current and accurate information from our record keeping system in order to conduct investigations and respond to the public’s needs.



Currently the department has five (5) employees assigned to this unit. They maintain all case files and accident reports, process gun purchase permits, gun registrations, maintain the department’s property room, deliver evidence to the crime lab and register sex offenders, in addition to providing secretarial services to the Office of the Chief of Police and the Detective Bureau. In 2008 the Record Department staff was responsible for receiving and accounting for $265,497.61 for a variety of services rendered which is an increase of 17 % over 2007 collections. Among their many duties the Record Department staff fulfilled the following requests for citizens in 2008.



REQUESTS 2008 2007 CHANGE FOR 08
Gun Permits Issued 467 336 39%
Gun Registrations/Inspections 730 528 38%
FOIA Requests 149 102 46%
Sex Offender Registered 79 54 46%
False Alarm Letters Sent 616 735 -16%
Property Logged In 2,015 2,021 -.003%
Property to Crime Lab 390 402 -3%


NOTE:  The registered sex offenders count represents the number as of December 31. Sex offenders are required to register every 3 months with the Department to stay in compliance with the law. In addition, the Records Section registers sex offenders for the City of New Baltimore which is not reflected in the count listed above.